Certificates of Free Sale

What are Certificates of Free Sale?

Certificate of Free Sale are documents that indicate to recipients of an export product that the product(s) is marketed in the United States, eligible for export, and that the manufacturer does not have unresolved regulatory enforcement actions. Some foreign countries require such a document for entry of foreign products. 

To whom can the NDA issue a Certificate of Free Sale?

The NDA will issue Certificates of Free Sale for companies and products manufactured/processed in Nevada and regulated by NDA through state statutes or through its cooperative agreements with federal agencies, such as the Food and Drug Administration or the Animal and Plant Health Inspection Service of USDA. The NDA mainly issues certificates that include human food processors and animal food (feed) processors in the state.

What information do I need to provide when requesting a Certificate of Free Sale?

The following information must be included on the application:  

  • Identification and contact information for the person making the request
  • Identification of the licensed, registered or permitted manufacturer of the product(s)
  • Information on where the certificate(s) should be sent once completed
  • The type of certificate requested and name of company the product is licensed through

How much do Certificates of Free Sale cost?

The current fee is $41 per certificate for businesses exporting a product for human consumption, excluding dairy. All other certificates, including dairy, have a fee of $40 per certificate. Each certificate is limited to 5 items (example: if you are exporting 10 different products, you will submit two separate certificate applications). The requestor is responsible for delivery cost through FedEx.

How long will it take before I receive the Certificate?

Certificates are processed on a first-in, first-out basis. The NDA staff will make every effort to process the certificates in a one to three day turn-around period, however the speed of completion will depend on:

  • Completeness and accuracy of the request
  • Whether the manufacturer/facility has been inspected in the past year and complies with state and federal regulations
  • Current staff workload

Good Manufacturing Practices?

If your company complies with the Good Manufacturing Practices inspection, and you can provide up-to-date verification, that section will be added to your desired certificate. 

How do I apply for a Certificate of Free Sale?

If you are a dairy business, please send an email to dairy@agri.nv.gov. 

For all other business, follow this link to the Certificate of Free Sale application portal:https://nvdpbh.aithent.com/login.aspx?BusinessUnit=EHS, then select the link on the left side that says ‘To apply for a Common Business Application’ 

  • Next, it will ask you to create an account. Enter the business name, mailing address information, and create a log in name. It also asks for a NV Business ID; you DO NOT need to fill this part out. Please only fill out lines that have a Red Asterisk *
  • Once you have created your account, it will allow you to select for your license type. Select the option for Certificate of Free Sale.
  • Answer the questions provided (general business information, and then information regarding the products you are shipping.)
  • The system will prompt you to attach documents. If you are a food business, attach your most recent health inspection you had with your health authority, your health permit, and any labels for products being shipped.
  • We only allow 5 products per country per certificate, so if you have multiple products or countries, please notify us so that we may invoice you for the correct number of certificates needed.
  • Please let us know if you need any assistance with this process, any questions, please direct them to foodsafety@agri.nv.gov or call 775-684-5280.
  • You will need to have documents uploaded, and the certificate paid for prior to the processing of your application.  

NOTE: Please be sure you are in the Environmental Health Section tab of the website!   

 

 

 

Who do I contact if I have questions regarding Certificates of Free Sale?